How to Use Whiteboard in Microsoft Teams Meeting – Guide

Microsoft Teams is a great tool for collaboration. It has a lot of features designed to help employees be more productive and efficient. One way that Teams encourages this is through the whiteboard feature. The whiteboard gives employees the ability to take notes, make connections between different concepts, and generally share their ideas as if they were working with pen and paper.

With the whiteboard, you can visually brainstorm with your colleagues, turning a standard video call into a live collaboration session.

How to Use whiteboard in Microsoft Teams meeting

Start Whiteboard in Microsoft Teams

The first step to using the whiteboard is to simply open it. It’s available during Teams meetings. Therefore, you will need to open the Teams app and navigate to the “Calendar” tab.

To start a whiteboard session, on the Teams meeting screen, select the “Microsoft Whiteboard” button. ..

The whiteboard is a powerful tool that can be used to communicate with everyone in the room. The person who starts the whiteboard can choose between presenting (the only person who can edit it) or collaborating (everyone can edit it). This tool works almost exactly like a whiteboard in a boardroom, except it’s all online.

Draw on the whiteboard

The whiteboard is a great tool for brainstorming ideas. You can use it to write down your thoughts, or to share them with others. The toolbar has a variety of writing tools available, including pens, pencils, highlighters and erasers. You can also customize the thickness and color of the lines using these tools. ..

To draw, just click and move the cursor in the whiteboard space. If you have a touchscreen device, you can draw with your finger or a stylus. The whiteboard allows for almost unlimited drawing creativity, so you can sketch anything you want. ..

This whiteboard is perfect for brainstorming and sharing ideas with others. You can add sticky notes and text to make it even more user-friendly.

Share the whiteboard in meetings

The Microsoft Teams whiteboard is integrated with the meeting functionality, which means that it is automatically shared with all participants. To access the whiteboard, team members just need to be in the meeting. If you select Collaborate, meeting participants can also edit the live whiteboard during the meeting. ..

Access the whiteboard later

The whiteboard is a great tool that you can use during meetings. You can come back to review the sketched ideas later. This is a very easy process. Just click on the Whiteboard tab or go to the Board Gallery view in your Microsoft Whiteboard app. From there, you can preview the whiteboard, continue editing it, or export the final results.

Change whiteboard settings and export

When working on a whiteboard, you can adjust the settings to suit your needs by tapping the gear icon in the upper-right corner. From this menu, you have the option to change your sharing settings (whether or not others can edit), get help, send feedback, and learn more about Microsoft Whiteboard.

Export a whiteboard image to your computer. This can be a great way to capture a copy of the whiteboard before erasing it or if you want to more easily view it outside of the meeting. Select the “Export image (PNG)” option to start the download process.

Final note

Microsoft Teams Meeting is a great way to communicate with your team. However, if you’re new to the software, it can be difficult to know how to use it effectively. This guide will help you get started.