How to Keep Inbox Organized By Creating Folders and Labels in Gmail – Guide

Gmail is a free web-based email service that gives users a gigabyte of storage space for messages and the ability to search for specific messages. The Gmail program also automatically organizes related messages into a sequence of conversations, one after the other. According to Larry Page, co-founder and president of Google, the company was inspired to create Gmail because a user complained about problems with existing email services on the web, such as B. The constant need to delete messages to stay within limits. storage, lack of search skill.

Yahoo and Microsoft offer two different ways to store email, in megabytes and bytes, respectively. Yahoo Mail offers a search function, while Microsoft’s Hotmail service does not. A well-organized inbox is one of the easiest ways to improve email productivity. Unfortunately, Gmail offers several effective ways to manage your inbox, the simplest being Gmail labels (or folders).

If you’re like most people, your inbox is cluttered and difficult to access. Gmail’s folder system can help you organize your emails and make them more accessible. In this article, I’ll explain how the Gmail folder system works, and I’ll show you how to use folders with the web app and mobile app. I’ll also cover creating, nesting, and removing Gmail folders. ..

How to create a folder in Gmail on the desktop

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This opens the See All Settings dialog box, which lets you control all the settings on your computer.

In the New Label dialog box, type “Employee Performance” and click OK. In the Employee Performance label’s Properties dialog box, set the following properties: Label text: This is where you type the name of your new label. This is where you type the name of your new label. Description: This is where you provide a brief description of what this label represents. This is where you provide a brief description of what this label represents. Category: Select the appropriate category from the list. In this example, we select Employee Performance . Click OK to close the Properties dialog box. ..

The new label will be inserted into the folder named “My Documents” beneath the folder named “Documents and Settings”.

How to apply labels in gmail

In your Gmail inbox on desktop, click the boxes next to the emails you want to label and click the Label icon on the right side of the top toolbar. In your Gmail inbox on mobile app, tap the circular sender profile icon on each email you want to label, tap the three dots icon, and select Label from the pop-up.up.

To apply labels to photos on your desktop computer, check the boxes corresponding to the labels you want to apply. Then click Apply and click mobile tap the checkmark to apply the labels. ..

How to automatically apply labels through filtering

Click the magnifying glass on the top left of the search bar to get a more detailed view of all results. Type “Gmail” into the search bar and press Enter. You will see a list of all your Gmail messages, sorted by date and time.

Filter by From, To, Subject, Has wordsDoes not have, Size and Date.

After defining the criteria, click Create Filter. ..

Apply Label

Final note

How to Keep Inbox Organized By Creating Folders and Labels in Gmail In order to keep your inbox organized and manageable, you’ll need to create folders and labels. Here’s how:

  1. Start by creating a new Gmail account. This will give you the opportunity to create a new Inbox folder.
  2. In the Inbox folder, create four folders: “To Do”, “Sent”, “Drafts” and “Archives”.
  3. Label each folder with a different name (e.g., “To Do”, “Sent”, “Drafts”, etc.). For example, if your To Do folder is called “To Do 1-5”, your Drafts folder would be called “Drafts 1-5”.
  4. Now that you have your folders set up, it’s time to start organizing your messages! To do this, open up the Message Editor in Gmail and click on the three lines in the top left corner of the editor: Folder Name, Priority Level and Date/Time stamp.
  5. Change all of the values on these lines to something that makes sense for your organization (e.g., To Do -> Folder Name -> To Do 1-5). Now save your changes and close the Message Editor!