How to enable live captions and transcriptions in Microsoft Teams – Guide
Microsoft Teams is a proprietary enterprise communications platform developed by Microsoft as part of the Microsoft 365 family of products. Teams primarily competes with the similar service Slack, offering workspace chat and video conferencing, file storage, and applications. Teams is replacing other Microsoft enterprise messaging and collaboration platforms, including Skype for Business and Microsoft Classroom. As of COVID-19, Teams has around 250 million monthly users.
How to use live captions in Microsoft Teams
After starting the Teams video meeting, click the ellipsis icon for More Actions at the top of the screen and select the Enable live captions option. Any meeting participant can turn on live captions.
As each participant speaks, their conversation appears as text on the screen.
If you need to change the language spoken in a meeting, you can do so. ..
You can change the spoken language of subtitles in the right corner of the subtitles window. ..
In the spoken language setting window, choose the new language and click Confirm.
To stop subtitles, select the More Actions icon and select Turn off live captions.
How to use transcripts in Microsoft Teams
To enable transcripts for everyone in your organization, select the policy for Global (default for the entire organization). On the settings screen, look for the Recording and Transcription section, enable the option for transcription and click Save at the bottom. Keep in mind that it can take several hours or more for the policy change to propagate throughout the organization.
Schedule a meeting and then start transcription. Any meeting participant can start transcription as long as they have permission through the meeting policy.
The transcript of the conversation is displayed on the right side of the screen. Each speaker is highlighted by their name and the text of their conversation. You can see more as the conversation progresses since the text appears in a vertical panel. ..
You can roll up in the panel to view any previous text in the transcript.
Any participant can view the live transcript. To do this, click the ellipsis icon and select Show transcript. To hide the transcript, click the icon and select Hide Transcript.
To end the live transcript, click the icon and select Stop Transcription. After you end the meeting, you will be able to access the transcript. To do this, go to the calendar view in Teams, click on the meeting event and select Edit button. At the top of the screen for that meeting, select Recordings and Transcripts. If you don’t see the Recordings and Transcripts option, expand the window width or select the down arrow next to More.
The transcript for this story appears. To save it, click the Download button button. Choose whether to save the transcript as a Word document (DOCX) or as a Web Video Text Tracks (VTT) file. You can open the Word document in Microsoft Word and the VTT file in any text editor.
Final note
Microsoft Teams is a great way to collaborate and communicate with others. However, sometimes you may need to enable live captions and transcriptions so that everyone can understand what is being said. This guide will show you how to do this in Microsoft Teams.
