How to Manage New Suggested times in Microsoft Outlook Calendar – Guide
Outlook Calendar: A Practical Feature
When creating an event in your Outlook calendar, you can choose not to allow invitees to propose new times. Select the Meeting tab in your Outlook calendar when opening your event. Keep in mind that if you create a timed event with no attendees, the Meeting tab will appear as an appointment, and if you create an all-day event, it will appear as an event.
Accept or decline a new time proposal in Outlook
After a guest proposes a new time for your event, it is up to you to accept or decline the proposal. If you accept, the guest will then provide you with a new date and time. If you decline, the guest will remain at your event and may offer other ideas or suggestions.
If you want to keep your current time, you can reply to the email with “Keep Time” in the subject line. If you want to switch to the new time, you can reply with “Switch Time” in the subject line. ..
To accept a proposal, click the “Accept proposal” button in the Reply section of the ribbon. To opt out, click the “Delete” button in the Delete section.
See all time proposals in Outlook
You can either choose the proposal that best meets your needs, or you can compare the proposals and choose the one that is the most affordable. ..
In the Meeting Response tab, click “View All Proposals” in the Reply section of the ribbon.
In the Scheduling Assistant tab, you can find the event’s details and start planning your trip.
Both methods take you to the same view of the basic event details. Below the basic event details, you will see a list of proposed times with durations, proposed by, and conflicts. ..
If you want to accept one of the proposed times from the list, select it and click on “Update now”. ..
Do not allow new time proposals for an event
If you have an event in your Outlook calendar that you want to prevent invitees from proposing new times, you can do this by creating a new event and adding the following code to it: [Event “My Event”] [Date “2018-10-24”]
To open your event in Outlook, click the Meeting tab and then select the Appointment or Event button. ..
In the Participants section of the ribbon, click “Answer Options” and select “Allow New Time Proposals” to enable it.
When your invitees open the event request, they will see a new time option that says “Propose a new time.”
Final note
Microsoft Outlook Calendar is a great way to manage your time and keep track of important events. This guide will show you how to set up new suggested times in your calendar so that you can better manage your time and stay on top of your schedule.
